CrimeCon, LLC (“CC”) is proud to produce CrimeCon (“Event”). The following Terms and Conditions (“Terms”) apply to all exhbitors as well as any party you are bringing to the Event as part of your exhibition (“Exhibitor”). By reserving a spot in the Exhibitor Hall/Creator Row you agree to and accept these Terms.

CC will provide show management and attendance promotion. No exhibits, displays, or demonstrations will be permitted in hotel meeting rooms, suites, guest sleeping rooms, or other locations outside the designated exhibit area unless otherwise approved. Violation of this policy may result in sanctions at future CrimeCon events. Such sanctions could include forfeiture or restriction of future participation privileges. 

The order for booths, assignment of space, and the full payment of rental charge, constitutes a contract or rental of the space assigned. An exhibitor failing to occupy space is not relieved of the obligation to pay the full rental price. Exhibitors must agree to furnish their exhibits so as not to obstruct the view of other exhibits. No partition other than the 36" high side dividers provided will be permitted unless specifically approved. Uniform booth signs bearing the name of the exhibitor will be provided at no extra cost, or exhibitors may use their own sign if desired. No signs of any kind may be displayed at a height greater than 8 feet from the floor to the top of the sign. Standard booth background and side rails will be provided without charge. Booth backgrounds are approximately 8 feet in height and divider rails 36 inches in height. 

3. ASSIGNMENT OF SPACE: 

Allocations of available space will be made on a first-come, first-served basis based on size of reserved space and whether a premium spot was indicated and reserved. CrimeCon reserves the right to make final space assignments and/or change space assignments after the acceptance of the application should CC believe, in its sole discretion, that it is in the best interest of the event. Dimensions are believed to be accurate but only warranted to be approximate. The price of space includes booths of appropriate construction, uniform signs for each booth, a skirted table and 2 chairs, and adequate illumination of space. Exhibitors having booths of their own construction may use them so long as all load in, load out and insurance requirements are met. If there is a question about the size and height limitations, please email expo@crimecon.com. 

Contracts must be accompanied by full payment of booth and advertisement fees. 

Upon giving written notice, an Exhibitor may cancel or withdraw from the trade show at least ninety (90) days before the start of the Event, however, no refund will be given unless all booth space has been sold. If all booth space has been sold then 50 (fifty) percent of the Exhibitor’s payment shall be returned approximately 30 (thirty) days after the event closes. Pending availability, Exhibitors may be given the option to defer their booth space to a future CrimeCon event. Within ninety 90) days of the Event absolutely no refunds or booth deferrals will be awarded. 

The date upon which the notice of cancellation is received shall apply as the official date of cancellation. CrimeCon has the right to resell the space vacated upon notification of cancellation. 

Installation is expected to be from 7:00 am – 11:30 am MDT on Friday, September 5. The Trade Show will officially open at approximately 12:00pm on Friday, September 5, 2025, and will close at approximately 2pm MDT on Sunday, September 7, 2025. Exhibits must be removed by 5:30pm MDT on Sunday September 7, 2025 These times are subject to change and final times will be communicated at least 30 days before the start date. 

If the premises where CrimeCon is to be housed are destroyed or damaged; or CrimeCon fails to take place as scheduled; or is relocated or interrupted and discontinued; or access to the premises is prevented or interfered with by reason of any strike, lockout, injunction, act of war, act of God, or emergency declared by any government agency; or for any other reason, this contract may be terminated by CrimeCon. In the event of such termination, the Exhibitor waives any and all damages and claims for damages and agrees that the sole liability of CrimeCon shall be to return the Exhibitor's rental payment, less a pro rata portion of all costs and expenses incurred and committed to by CrimeCon. 

Reservations for advertisement space in the official Printed Program must be paid in full to reserve the space. Specifications for artwork size, layout, and format will be provided. Advertisement space is non- refundable and cannot be deferred to a future event. Artwork received after the provided deadline is not guaranteed and will not be refunded. 

CrimeCon has sole approval over any material submitted as CrimeCon program advertising as deemed by CrimeCon in its sole and absolute discretion. Advertisers must meet the CrimeCon standards of good taste. If an advertisement is denied on these grounds it is the Exhibitor’s responsibility to revise and submit new creative until it is approved. No refunds will be provided based on advertisement denial. 

Each Exhibitor organization must name at least one person to be its official representative, with authorization to enter such service contracts necessary for the installation and removal of exhibits and the provision of services, for which the Exhibitor will be responsible. At least one person must be in the Exhibit Booth during all open hours. 

Exhibitor agrees not to assign or sublet the whole or any portion of the rented space covered by this contract. No two companies of different ownership can share a single booth. Exhibitor must submit the full names & contact information for all personnel receiving Exhibitor Badges no later than 30 days prior to the event. Exhibitor is not permitted to bring anyone into the event or Expo Hall without registering them prior. Requests will not be fulfilled on-site. 

Each exhibitor agrees to abide by the foregoing rules and regulations, and by any amendments or additions thereto that may hereafter be established or put into effect by CC. These rules are subject to revision by CC and all points not covered are subject to its decision. They have been formulated for the best interest of the exhibitors as well as CC, and all participants in the Exposition are asked to cooperate in the observance of them. 

The aisles and other space in the Exposition Area are not leased to the exhibitors and shall be under the control of CrimeCon. All displays, interviews, conferences, distribution of literature, lectures, or any other type of activity shall be conducted inside the space contracted for. Exhibitors' representatives standing in aisles or in front of exhibit booths of other Exhibitors for advertising purposes is strictly prohibited. 

Nothing shall be posted on, tacked, nailed, screwed, or otherwise attached to columns, walls, floors, or other parts of the building or furniture. Signs, rails, etc. will not be permitted to intrude into or over aisles. 

Failure to abide by these rules may result in immediate removal from the Event.

CrimeCon shall have the right to prohibit any exhibit or part of an exhibit that in its opinion is not suitable to, or in keeping with the character or purpose of the show. Questionable exhibits shall be modified at the request of CC. CC reserves the right to interpret and remove from the show program materials, advertising, or literature any Exhibitor or Exhibitor materials which CC believes, in its sole discretion, would be in bad taste and detrimental to the event if such materials were displayed. 

CrimeCon maintains exclusive right to sell apparel and accessories at the on-site CrimeCon Merchandise Store. Vendors specializing in one specific product category may be permitted to sell merchandise from their booth.

CrimeCon will need to approve in advance the designs of any products intended to be sold or given away. Product proofs and/or designs must be submitted for review at least 90 days prior to the start of the event. 

Exhibitors are solely responsible for paying all applicable city, county, state and federal taxes on sales and promotional activities during CrimeCon. 

Persons connected with non-exhibiting companies are prohibited from any dealings, exhibiting, or soliciting within the Event area or hotel facilities. Exhibitors are urged to immediately report any violations of this rule to Show Management. 

Exhibitor agrees to protect, save, and hold CC forever harmless from any damages or charges imposed for violation of any law or ordinance, by the negligence of the Exhibitor, as well as strictly comply with the applicable terms and conditions contained in the agreement between the hotel facility and CrimeCon regarding the Exposition premises. Further, Exhibitor shall at all times protect, indemnify, save, and hold harmless CC as well as its subsidiaries, parents, sponsors, subcontractors and vendors hired specific to the production of the Event from and against any and all loss, cost damage, liability, or expense arising from or out of or by reason of said Exhibitor's occupancy and use of the Exposition premises or a part thereof. 

CC will exercise responsible care for the protection of Exhibitor's material and

displays. However, the Exhibitor, on signing the contract expressly releases CrimeCon and the hotel, and agrees to indemnify same. against any and all claims for such loss, damage or injury. Exhibitors desiring to carry insurance on their exhibits will place it at their own expense. 

Security guards shall be furnished during the installation, open hours, and dismantling of the show. The furnishing of the guards shall not increase the liability of Show Management or show sponsors. ONLY THOSE EXHIBITORS PROPERLY IDENTIFIED AND WITH PERMISSION OF SHOW MANAGEMENT MAY ENTER THE EXHIBIT AREA DURING NON-SHOW HOURS. EXHIBITOR BADGES MUST BE WORN AT ALL TIMES WHILE IN THE EVENT SPACE.

Fire regulations require all display material used for decoration be fireproof. All electrical equipment, including signs and lights, shall be in good condition and able to pass inspection of the Fire Marshal. Each exhibitor agrees to be knowledgeable and responsible regarding ordinances and regulations pertaining to health, fire prevention, and public safety while participating in CrimeCon. The use of flammable materials, substances or fluids of any nature, which are prohibited by fire regulations, may not be used in any booth. 

Exhibitors are fully responsible for any loss, damage, or injury to facility owners or personnel resulting from exhibitors’ display or actions. Exhibitors are also fully responsible for any loss, damage or injury to CrimeCon attendees resulting from exhibitor’s display or actions. Exhibitors are liable to the official exhibit decorator firm for any and all loss or damage to rented or leased booth equipment, regardless of cause, and shall indemnify, defend and hold harmless CrimeCon against any and all claims or suits for loss or damage. 

CrimeCon reserves the right to cancel arrangements or contracts or close an exhibit whenever it, in its sole and absolute discretion, deems such action necessary for the safety or comfort of those attending CrimeCon. Causes for cancellation or closure may include, but are not limited to exhibits, activities or materials being deemed hazardous, objectionable or offensive in nature or deemed in violation of applicable laws and ordinance, third-party legal rights, facility policies and/or rules and regulations. Any exhibit, activity or materials deemed to have caused injury or damage to the hotel facilities, CrimeCon property and/or attendees and their property will be cause for immediate cancellation and closure at CrimeCon sole and absolute discretion. 

Exhibitor agrees to ship, at his own risk and expense, property to be exhibited. All shipments must be prepaid. Shipping fees associated with items to be included in the registration bags are the responsibility of the exhibitor/sponsor. Additional shipping fees may apply. Further information will be provided. 

A standard booth includes a skirted table, 2 chairs, and a basic ID sign. Additional furniture is available to rent from the Exhibit Decorator. Information will be forwarded at least 30 days prior to the event. 

Exhibit booths do not include WiFi or guarantee access to a power outlet. There will be a charge for any exhibitor electrical hook-ups and/or internet connections through the venue. A form will be included in the information emailed to you by the official exhibitor decorator. 

Exhibitor represents and warrants that no work protected by copyright will be staged, produced, or otherwise performed, via either "live" or "mechanical" means, by or on behalf of the exhibiting firm, at CrimeCon, unless exhibitor has previously obtained written permission from copyright owner or the copyright owner's designee (e.g. ASCAP, BMI, or SESAC) for such use. 

Exhibitor further represents and warrants that it shall be fully responsible for the performance of all obligations under any agreement permitting the use of such material/music, including but not limited to all obligations to report data and to pay royalty fees. 

Use of any product by any exhibitor, employee or agent thereof containing the CrimeCon trademark, the CrimeCon logo or other trademarks owned by CrimeCon is prohibited without the express written permission of CrimeCon. Exhibitors agree that if any materials making such unauthorized use appear at CrimeCon, CrimeCon shall have the right to take possession of and destroy all such materials, as well as to pursue other available legal remedies.

 

Exhibitor shall not foster or conduct outside activities that would take qualified attendees from CrimeCon functions and/or Exposition during scheduled hours. 

Manufacturers or suppliers must be exhibitors in order to use a hospitality suite and must obtain authorization from CrimeCon. The term hospitality suite shall include any open room with readily available food, drink, and/or entertainment where same may have been publicly announced or advertised.

 

Any rules and regulations relevant to the hotel facility will be provided upon request to the exhibitor by CrimeCon. Any union rules specific to the facility will be included and by signing the contract all will agree to adhere. 

Any and all matters and questions not specifically covered by the articles in this contract shall be subject to the decision of CrimeCon. The aforementioned items covered by this contract may be amended at any time by CrimeCon in the interest of the show and notice thereof shall be binding on exhibitor equally with the foregoing rules set forth in this contract. 

It is the responsibility of the Exhibitor to be fully familiar with these rules and regulations and to see that each member of the firm attending the CrimeCon, either as exhibitor personnel or registrant or both, is familiar with these rules and regulations. 

The host hotel is the exclusive caterer for the hotel and no outside food or beverage is permitted. Exhibitors wishing to dispense food or beverages in the exhibit hall should contact the Catering department at the hotel. Fees and documentation from the local Health Department might apply. 

Any exhibitor displaying goods and/or services whose distribution, sale or use is prohibited in any area of the United States must provide information to attendees showing those areas of restriction OR those areas approved for the goods and/or services in question. 

CrimeCon prohibits firearms, ammunition and firearm accessories of any kind to be brought into CrimeCon activities and the hotel facilities. CrimeCon has directed and authorizes the Facility and local law enforcement to implement and enforce such rules. 

ATTENDEE TERMS & CONDITIONS INCORPORATED HEREIN

1. Refund Policy. CC may, in its sole discretion, and at any time determined by CC, cancel or refuse from any individual or company the following: Credentials, purchases, and/or hotel reservations made through CC Housing. CC will not be responsible for any penalty, fee, loss, or expense that might result from such action.

 a. No refunds are available under any circumstances. Any and all payments made to CC are not refundable for any reason, including Event postponement or cancellation for any reason including, but not limited to, travel-related disruptions, acts of terrorism, public health concerns, terrorism or security-related issues, or other acts of God, or failure to use CC Credentials by Participant for any reason including, but not limited to, to illness, acts of God, travel-related problems, acts of terrorism, public health concerns, loss of employment, and/or duplicate purchase.

 b. Unused Credentials have no monetary value and cannot be credited to future years or events. CC will not issue refunds or credits due to failure to redeem a discount coupon during the registration process. Discounted prices are based on the date payment is received in the CC office.

 c. Lost or stolen Credentials will not be replaced. In the event Credentials are lost or stolen, new Credentials will need to be purchased for a Participant’s continued access to the Events.

 d. CC reserves the right to revoke a Credential for any reason in CC’s sole discretion. As noted in Section 1(a) above, CC will not issue refunds for Credentials that have been revoked.

 e. CC reserves the right to change the dates and location of the Event at its sole discretion. All badges will be fully transferrable to the new dates and location. Participants unable to attend an Event may request a credit voucher for the full amount paid. Any voucher issued after 5/1/2022 will expire five (5) years after issuance and will have zero value upon expiration. Vouchers are not tied to a specific Participant name and therefore are applicable toward any future equivalent CrimeCon event badge but not toward merchandise. A lost voucher cannot be replaced.

2. Credentials may be sold or otherwise transferred privately by a Participant. To facilitate a name change the buyer of the Credential must email questions@crimecon.com from their registered email address and specifically authorize the transfer of the Credential by including the recipient on the email. All name changes, voucher requests, and other transfer requests must be requested at least 72 hours before the start of the Event to which that Credential pertains. There are absolutely no exceptions to this policy.

3. Credentials are issued to, can be picked up by, and used by only the individual named in the registration. Valid, unexpired, government-issued photo identification is required at the time of pick-up and CC, in its sole discretion, may deny issuance based on lack of identification or identification not matching. CC Credentials are non-transferable after they have been picked up. All CC Credentials are the sole property of CC and can be revoked at any time in CC's sole discretion. ALL PARTICIPANTS MUST BE 18+ BY THE FIRST DAY OF THE CONVENTION.

4. CC badges allow a badge holder to have priority entry, but cannot guarantee admission to all programming at an Event as sessions are filled on a ‘first come, first served’ basis. Event admission is subject to venue capacity and age restrictions in compliance with state and local laws. No person under the age of 18 will be admitted without the advance written approval of CC.

5. Credentials may not be used as a prize in any form of promotion, contest, game, or sweepstakes without prior written approval from CC.

6. Photographs and/or audio/video recordings taken at the Events by CC, or others on behalf of CC, may include a Participant’s image, name, voice and/or likeness. By attending and/or participating in the Events, each Participant hereby grants CC permission to use the Participant’s photograph, image, likeness, voice and statements for any purpose, including but not limited to commercial purposes, without compensation or credit to the Participant, in any and all media now known or hereafter devised.

No Participant may transmit, broadcast, or communicate any live audio or audiovisual images from the Event without CC's prior written permission.

7. Event Participants are expected to behave responsibly and to treat each other - and the community - with respect, kindness, and compassion. By accepting these terms and conditions all participants agree to abide by CC's Security & Anti-Harassment Policy (https://www.crimecon.com/security). CC reserves the right, without refund, to revoke the Credentials of any Participant whose conduct is deemed inappropriate, disorderly, offensive, or otherwise in violation of the CC Privacy & Anti-Harassment policy in the sole judgement of CC, affiliated third parties, venue security, and/or the local authorities. CC may institute a dress code at the Event, with such code to be described on its website. All Participants are expected to adhere to the dress code and CC reserves the right to revoke the Credential of any Participant not in compliance.

8. CC is a private Event and has a weapons-free policy. Attending Participants are prohibited from carrying weapons of any kind, including concealed or displayed firearms. Participants are not permitted to bring weapons onto the premises of any official CC events. CC reserves the right, in its sole discretion, without refund, to deactivate and/or revoke the Credentials of Participants who violate this weapons-free policy. Participant agrees that this policy is in force, and agrees to comply with the policy, regardless of whether signs prohibiting weapons are posted at the premises of any official CC event. CC may check any Participant’s bag at any time in its sole discretion. Participants with a bag who decline to have their bag checked (or remove it from the Event) may have their Credential revoked

9. Each Participant understands that participating in the Events is voluntary and may involve certain risks of physical injury, damage to property, and other damages or losses that may be sustained by a Participant. Each Participant assumes all risk of damages, property loss, and personal injury which may occur by participating in the Events. 

While all parties are all taking appropriate measures in accordance with leading public health authority guidelines to mitigate the spread of COVID-19 during the Event, neither Participant, nor the Host Hotel, nor CC will ever be able to completely eliminate the risk that COVID-19 or any other virus may be present at the Event. 

CC and the Host Hotel must protect themselves from liability for personal injuries and/or illnesses sustained or contracted by any person travelling to and/or attending the Event. 

a. Participant assumes all risks and hazards related to COVID-19 arising from travel to and attendance at the Event; 

b. Participant understands that he/she is solely responsible for their own health and safety while at the Event and agree to follows all policies and procedures mandated by CC and the Host Hotel while in public areas; 

c. TO THE FULLEST EXTENT PERMITTED BY LAW, PARTICIPANT KNOWINGLY, VOLUNTARILY AND EXPRESSLY RELEASES CC AND THE HOST HOTEL, AS WELL AS ALL OF THEIR OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, PERSONAL REPRESENTATIVES, SUBSIDIARIES, AFFILIATES, SUCCESSORS AND ASSIGNS (COLLECTIVELY AND INDIVIDUALLY, THE "RELEASED PARTIES") AGAINST ANY AND ALL ACTIONS, CAUSES OF ACTION, SUITS, CLAIMS, RIGHTS, DAMAGES, LOSSES, EXPENSES OR DEMANDS OF ANY KIND OR NATURE WHATSOEVER (“CLAIMS”) WHICH PARTICIPANT HAS NOW OR MAY IN THE FUTURE HAVE IN CONNECTION WITH THE EXPOSURE, INFECTION AND/OR SPREAD OF COVID-19 OR ANY OTHER VIRUS OR DISEASE IN ANY WAY ARISING FROM THEIR TRAVEL TO OR FROM, OR PRESENCE AT THE EVENT, INCLUDING, BUT NOT LIMITED TO, ANY AND ALL CLAIMS FOR ANY BODILY INJURY, INCLUDING DEATH, WHICH SPEAKER MAY SUFFER OR SUSTAIN AS A CONSEQUENCE OF EXPOSURE TO COVID-19 OR OTHER VIRUSES, AND ANY AND ALL SUCH CLAIMS ARE HEREBY UNCONDITIONALLY WAIVED;

10. At times throughout this Event we will be discussing topics that may be disturbing or traumatizing to some participants--including topics related to violence, abuse, rape, and murder. Each Participant affirms that they understand their participation and/or involvement in any activity, session, event, or experience related to the Event carries with it the potential for certain risks, some of which may not be reasonably foreseeable. Participants acknowledge that these risks could cause them, or others around them, harm, including, but not limited to, bodily injury, damage to property, emotional distress, or death. 

11. CC is committed to making the Event accessible to all participants. If you require accommodations to fully participate in the Event, please contact us at least ninety (90) days in advance of the Event at questions@crimecon.com to discuss your needs. We will make reasonable efforts to accommodate your request, subject to availability and feasibility. We strive to provide accessible facilities, programming, and materials, and will work with you to ensure that your experience at the Event is as inclusive as possible.

12. IN NO EVENT SHALL CC BE LIABLE TO ANY PARTICIPANTS, OR ANY OTHER PERSON OR ENTITY FOR ANY PERSONAL INJURY OR DAMAGES TO PROPERTY, DAMAGES FOR LOSS OF BUSINESS PROFITS OR OTHER PECUNIARY LOSS, INCLUDING ANY DIRECT, CONSEQUENTIAL, INCIDENTAL, SPECIAL, PUNITIVE OR SIMILAR DAMAGES, ARISING OUT OF ANY PARTICIPANT’S USE OF THE REGISTRATION, CREDENTIALS AND/OR PARTICIPATION IN THE EVENTS, EVEN IF CC HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

13. EXCEPT AS MAY BE EXPRESSLY SET FORTH IN THESE TERMS, PARTICIPANT’S ATTENDANCE AND/OR PARTICIPATION IN THE EVENTS, AND ALL SERVICES AND PRODUCTS PROVIDED IN CONNECTION WITH THE EVENTS, ARE PROVIDED "AS IS" WITHOUT ANY WARRANTY OF ANY KIND, AND NO OTHER WARRANTIES, WHETHER EXPRESS, IMPLIED, OR OTHERWISE, ARE MADE WITH RESPECT TO THE SAME, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR SAFETY, OR ANY WARRANTIES THAT MAY ARISE FROM COURSE OF DEALING. CC EXPRESSLY DISCLAIMS ANY WARRANTIES NOT EXPRESSLY STATED HEREIN.

14. Each Participant agrees to indemnify, defend, and hold CC and its officers, employees, volunteers, sponsors, exhibitors, guests, and representatives harmless from and against any and all claims, losses, demands and all other liabilities, including, but not limited to, costs and attorneys’ fees, arising out of or in connection with each Participant’s use of the registration(s) or Credentials, or any Participant’s violation of the Terms.

15. The Terms will be governed by the laws of the State of New York, without regard to its principles of conflicts of laws. Each Participant and CC hereby irrevocably submit to the exclusive jurisdiction of the United States federal and state courts located in New York, NY and agrees that any such court will be the proper forum for the determination of any dispute arising hereunder.

16. CC reserves the right to make changes to the Terms at any time without notice to each Participant, so please return to review the Terms from time to time. In the event that any Term, or provision of the Terms shall be deemed invalid, illegal or unenforceable in any respect, such term or provision shall be deemed severable and shall not affect the validity and enforceability of any remaining term or provision.